This policy establishes the procedure to follow when in the situation with an invalid, lost or stolen MPD-approved fueling or credit card.
Invalid Cards
In the event a member has a conflict over an invalid or otherwise unusable card, a supervisor shall be contacted. The card shall then be pulled from service by the supervisor, who shall forward a memo explaining the circumstances to the MPD Police Equipment Specialist. The supervisor's fueling card shall be used to purchase gasoline.
Lost or Stolen Cards
If a fueling card is lost or stolen, the member shall immediately report it to their supervisor.
The supervisor shall immediately conduct an initial investigation in an attempt to locate the missing card. If the card cannot be located, the following procedures shall be followed.
- Complete a CAPRS report and forward a photocopy to the MPD Police Equipment Specialist with a request to obtain a new card.
- Until a replacement card is issued, the supervisor's card shall be used. Members using an MPD-authorized fueling card must write the vehicle P# on the charge slip in the area designated "license number.”
Definitions
Refer to the Commonly Used Terms page for general definitions.
- Investigation: A structured process of gathering, examining, and evaluating facts and evidence to determine what occurred, assess compliance with laws and policies, and support appropriate actions or decisions.