3-302 Members to Remain at Work Until Properly Relieved
- Summary: Requires employees to remain on duty until properly relieved.
- Effective Date: 01-01-2026
- Last Review Date: 03-15-2002
Policy
MPD members shall work the full time assigned and shall not leave work until they are properly relieved, except in the following cases:
- A member assigned to duties not normally requiring continuity of assignment into the next shift shall remain at work until the end of the shift.
- A member is instructed to leave work by a supervisor.
3-401 Timekeeping Responsibility
- Summary: Requires employees to accurately record work hours and submit timesheets.
- Effective Date: 01-01-2026
- Last Review Date: 03-18-2002
Policy
It shall be the responsibility of commanders to maintain accurate and current records of members under their command. Commanders or supervisors who approve deviations from normal scheduling shall make proper notifications and ensure that members complete the required forms.
3-402 Payroll – Special Duty Hours
- Summary: Defines how special duty assignments are tracked and compensated.
- Effective Date: 01-01-2026
- Last Review Date: 03-18-2002
Policy
Prior to attending Special Duty assignments that are less than a normal workday, members shall make arrangements with their immediate supervisor regarding how the balance of their normal workday hours will be entered. Supervisors are accountable for keeping track of this time and reporting it correctly.
MPD Payroll personnel will track all Special Duty days, using the Personnel Orders to assure the Special Duty time is recorded properly and coincides with the member's normal workday.
Daily hourly totals must add up to a member's normal eight or ten-hour workday.
3-403 Payroll – Miscellaneous Information
- Summary: Provides payroll-related rules, including deductions and reporting.
- Effective Date: 03-11-2005
Vacations: Civilian employees certified to permanent positions prior to January 1, 1973 shall be allowed to accrue a negative balance in their vacation account. Such amount shall not exceed the anticipated earnings for the immediately succeeding 12-month period.
Civilian employees hired after January 1, 1973 shall be authorized to utilize only vacation benefits actually accrued to the date of their return from vacation.
Sworn employees certified to permanent positions are allowed to accrue a negative balance in their vacation account. Such amount shall not exceed the anticipated earnings for the immediately succeeding twelve-month period.
Personal Leave Day: It is considered a vacation day for payroll purposes and is reported as such.
Sick and Vacation Time: All sick and vacation time is figured on an hourly basis. During each payroll period, the employee accumulates 1/26th of the yearly benefits.
3-404 Payroll Checks
- Summary: Outlines the process for issuing and receiving payroll checks.
- Effective Date: 01-01-2026
- Last Review Date: 03-11-2005
Policy
Payroll checks are mailed to the member’s home by the City Finance Department for members who do not utilize direct deposit. Direct deposit members have the capability of retrieving the payroll advice via the City’s intranet site at http://citytalk and clicking on “Employee Self-Service,” or externally through the City’s internet site at https://www.minneapolismn.gov/ and clicking on “Apply for City Jobs” and then clicking on “HRIS Employee Self-Service.”
3-405 Administrative Leaves (Departmental)
- Summary: Establishes policies for placing employees on administrative leave.
- Effective Date: 01-01-2026
- Last Review Date: 03-18-2002
Policy
The Chief of Police or his/her designee may place a member on a departmental Administrative Leave whenever they are involved in a traumatic incident that may involve a life-threatening situation, serious injury or death, or under circumstances where a member’s conduct justifies an immediate release from duty.
While on Administrative Leave, members shall be available for investigative needs and to participate in an Employee Assistance Program or Peer Support Team session.
Note: MPD Administrative Leaves are not the same as City Administrative Leaves. Supervisors should contact MPD Payroll personnel for any questions.
3-406 Relieving Member From Duty
- Summary: Defines when supervisors can relieve an employee from duty.
- Effective Date: 01-01-2026
- Last Review Date: 03-18-2002
Policy
A supervisor shall relieve a member from duty with pay when:
- A member is involved in a serious or traumatic event such as a fatal accident or shooting.
- A supervisor initiates a complaint involving potential disciplinary action in a serious matter.
- When ordered to do so through the chain of command.
Prior to relieving a member from duty, the supervisor shall notify the member of the reason for the action. In serious incidents, the member's commander shall be notified immediately.
The supervisor shall also document the leave and forward copies of the memo to the member's Bureau Head, Commander or supervisor and MPD Human Resources.
Members relieved of duty for medical examination shall contact MPD Human Resources immediately or at 0800 on the following business day.
MPD Human Resources will complete an order requiring the member to see the MPD healthcare provider for medical evaluation. The letter will be signed by the Chief or a Bureau Head.
3-407 Mandatory Counseling
- Summary: Requires counseling after traumatic incidents or administrative leave.
- Effective Date: 01-01-2026
- Last Review Date: 03-18-2002
Policy
When a member is placed on Administrative Leave due to a traumatic event, the Chief of Police or a Bureau Head shall mandate that the MPD’s Police Assistance Program staff provide appropriate counseling services to a member.
Per the MPD’s Critical Incident Protocol, the member on such Administrative Leave must meet with the Police Assistance Program staff or a Peer Support Team member prior to returning to full enforcement status or normal work duty.
Definitions