10-301 - Use of Case File

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Home/Policies/Volume Ten - Investigations / Chapter 300 - Investigative Case Management/Use of Case File
10-216 - Witnesses
10-302 - Supplementary Report Preparation

10-301 - Use of Case File

  • Summary: Guidelines on maintaining investigative case files, including organization, required documents, and proper record-keeping.
  • Effective Date: 04-01-1993
  • See other versions

Policy

Officers doing an investigation shall use a case file consisting of the following:

  • Manila folder with fastener and clip attached.
  • Witness and court date information format on outside cover.
  • Checklist form attached to the inside of the front cover.
  • All the various reports contributing to the case attached to the inside of the folder with a fastener and clip.

All reports and/or entries shall be in the exact order specified on the case file cover page and checklist form.

All reports and/or entries for a particular line item shall be in chronological order.

In instances where the case is too large to house within a standard manila case file folder, a three ring binder may be substituted. In these instances, the case file cover page and checklist form shall be the first (top) page in the binder.

 

Definitions

Refer to the Commonly Used Terms page for general definitions.

  • Investigation: A structured process of gathering, examining, and evaluating facts and evidence to determine what occurred, assess compliance with laws and policies, and support appropriate actions or decisions.
10-216 - Witnesses
10-302 - Supplementary Report Preparation

Document History:

Title Effective Date Revision Type Download
10-301 - Use of Case File 04-01-1993 download PDF

Revision Types and Descriptions

  • New: Policy had been added.
  • Combined: Two or more policies were merged.
  • Definitions Update: A glossary definition was updated.
  • Terms Update: A term, not necessarily tied to the glossary, was updated in the Manual.
  • Edited - Major: Significant content or procedural changes.
  • Edited - Minor: Small edits, clarifications, or formatting changes.
  • Renamed: Policy title changed.
  • Renumbered: Policy number was changed.
  • Split: Single policy was divided into multiple.
  • Eliminated: Policy was removed and is no longer in effect.
  • PRH Implementation: Edits for the Policy and Resource Hub; no content changes.