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4-606.02 - Changing an Existing Supplement

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Home/Policies/Volume Four - Administrative Procedures / Chapter 600 - Specific Report Policies and Procedures/Changing an Existing Supplement
4-606.01 - Correction of Offense Code
4-607 - Police Officers – Injury or Death in the Line of Duty

4-606.02 - Changing an Existing Supplement

  • Summary: Sets rules for modifying supplementary reports.
  • Effective Date: 07-26-2002
  • See other versions

Policy

A supplement cannot be changed once it has been added to a case except in extreme situations. If a modification to a supplement is necessary, only the supervisor of the Business Technology Unit or his/her designee can unlock the supplement to allow the modification. The procedure for this process is as follows:

  1. A written request for the change/modification shall be submitted to the supervisor of the Business Technology Unit or his/her designee.
  1. The supervisor of the Business Technology Unit or his/her designee will review the request.
  2. The supervisor of the Business Technology Unit will make a recommendation and submit the request for change/modification to a Bureau Head for written approval or disapproval.
  3. If the request for change/modification is approved by the Bureau Head, the request and a printout of the original supplement shall be brought to the Business Technology Unit.
  4. The technical staff of the Business Technology Unit will then unlock the supplement so the change/modification can be made by the requesting unit.
  5. After the change/modification has been made, an additional supplement shall be made by the person requesting the change with an explanation as to why the original supplement was changed/modified. The first line of this supplement shall state “Supplement # ____ has been changed/modified.”
  6. The approved written request and a hard copy of the original supplement will be kept on file in the Internal Affairs Unit.
 

Definitions

Refer to the Commonly Used Terms page for general definitions.

4-606.01 - Correction of Offense Code
4-607 - Police Officers – Injury or Death in the Line of Duty

Document History:

Title Effective Date Revision Type Download
4-606.02 - Changing an Existing Supplement 07-26-2002 download PDF

Revision Types and Descriptions

  • New: Policy had been added.
  • Combined: Two or more policies were merged.
  • Definitions Update: A glossary definition was updated.
  • Terms Update: A term, not necessarily tied to the glossary, was updated in the Manual.
  • Edited - Major: Significant content or procedural changes.
  • Edited - Minor: Small edits, clarifications, or formatting changes.
  • Renamed: Policy title changed.
  • Renumbered: Policy number was changed.
  • Split: Single policy was divided into multiple.
  • Eliminated: Policy was removed and is no longer in effect.
  • PRH Implementation: Edits for the Policy and Resource Hub; no content changes.