Policy
All grant applications and requests made for funding from public agencies or private organizations must adhere to City of Minneapolis, Minneapolis Police Department and granting agency guidelines and procedures. Any funds awarded which have not followed the appropriate guidelines and procedures will not be accepted. The MPD has established a Grant Review Committee and grant administration process to facilitate grant requests made on behalf of the MPD.
Grant applications may be prepared by the Division or Unit proposing a program funding request. All grant applications must include a designated Project Manager who will be responsible for:
- Presenting the initial grant proposal to the Grant Review Committee;
- Completing the application with consultation and assistance as necessary from the Grant Coordinator;
- Providing the completed grant application to the Grant Coordinator in order to obtain signatures and final approval by the Grant Review Committee and the Chief of Police (or designee);
- Executing the program activities as stated within the grant award;
- Performing the operational administration of the grant project;
- Notifying the Grant Coordinator of all changes to grant program and/or grant award;
- Completing non-financial progress reports as required by the grant award agreement and shall provide a copy of all reports to the Grant Coordinator for audit purposes;
- Notifying the Grant Coordinator when there is a change of Project Manager.
In considering grant program approval, the Grant Review Committee will consider the value of the proposed program or project, the impact on other departmental operations, and financial or personnel obligations related to the program. The Committee will expect inclusion of administrative costs where allowed by the grantor.
All grant applications submitted and awards received will be approved by the Chief of Police, or his/her designee and the Grant Review Committee. Some grant applications may also need to be approved by the City Council. The acceptance of all grant funds must be approved by the City Council. The Grant Review Committee will inform the grant applicant of required follow-up components and reporting procedures.
Oversight of the compliance and administration of all grants within the MPD is provided by the Grant Coordinator.
Definitions
Refer to the Commonly Used Terms page for general definitions.