Policy
Each Precinct, Unit, Division, or MPD committee shall keep a complete file on the grant or funding they are applying for or are in the process of using. Each Precinct, Unit, Division or department committee is responsible for compiling the required financial and statistical data, and submitting their reports in a timely manner to the funding agency.
Copies of all correspondence, including the completed grant/funding application, letters of acceptance, funding requirements, quarterly reports, etc., shall be maintained by the Precinct, Unit, Division or MPD committee according to the City's record retention guidelines. Grant or funding guidelines must also be adhered to for file retention(s).