Employees who must conduct police-related business over the telephone while off-duty will be granted overtime providing they abide by the following standards:
- Employees shall conduct all telephone business during work hours whenever possible. Only calls that cannot be made or received during normal work hours because of emergency or time sensitive circumstances will be considered legitimate for granting overtime. Requests for overtime for calls that could have reasonably been made or received while at work or for calls that were not an absolute business necessity will be denied.
- When court-related business is conducted off-duty and according to the above provisions, employees must record and submit to Court Liaison personnel the following:
- Time the conversation started and ended;
- Name of the person with whom they were speaking;
- Subject matter of the conversation;
- Phone number of the person with whom the business was conducted;
- Supervisor’s confirmation and approval
Confirmation of all the above facts will be required before any overtime is granted.
Overtime will be accrued according to the following rules:
- No overtime will be granted for calls less than or equal to 15 minutes.
- Straight time will be granted for business-related calls that exceed 15 minutes.
Definitions
Refer to the Commonly Used Terms page for general definitions.
- Limited English Proficiency: Designates individuals whose primary language is not English and who have a limited ability to read, write, speak, or understand English. LEP individuals may be competent in certain types of communication (e.g. speaking or understanding), but still be LEP for other purposes (e.g. reading or writing). Similarly, LEP designations are context specific. An individual may possess sufficient English language skills to function in one setting, but may find these skills are insufficient in other situations.