4-507 - Department Personnel Records

Policy

MPD Human Resources maintains a personnel file on all MPD employees. Each personnel file is divided into six categories containing the following information:

1. The Employment Section contains the employee's Civil Service certification including promotions, suspensions, information regarding disciplinary actions against the employee, and personal data such as home address and phone.

2. The Assignment Section contains a record of the employee's assignment during their career with the MPD.
3. The Commendations Section contains a record of any awards received by the employee during their career with the MPD.
4. The Training Section contains the employee's training records.
5. The Medical Section contains medical information about the employee such as sick leave, injury reports, and physician(s) reports.
6. The Performance Section contains copies of the employee's performance evaluations.

Any supervisor or Commander is allowed access to an employee's personnel file. All employees are allowed access to their own personnel file.

All data practices requests shall be handled in accordance with the Minnesota Government Data Practices Act (MGDPA).

• Training Records: Job-related training documentation received throughout an employee's career including, but not limited to, in-service training, firearms training, unit specific training, seminars/workshops, courses which are law enforcement related or for development of administrative, managerial or leadership skills taken at accredited colleges/universities.