4-505 - Inspection of Records and Reports by the Media or Public

4-505 - Inspection of Records and Reports by the Media or Public

  • Summary: Defines public and media access to police records.
  • Effective Date: 01-23-2014
  • See other versions

Policy

Members of the news media and the public may inspect police records as allowed by law. These records are available only during regular business hours in the Records Information Unit. Certain reports may be photocopied and charged for in accordance with established guidelines.

 

Definitions

Refer to the Commonly Used Terms page for general definitions.

  • Media Affiliate: Media means any person who is an employee, agent, or independent contractor of any newspaper, magazine or other periodical, book publisher, news agency, wire service, radio or television station or network, cable or satellite station or network, or audio or audiovisual production company, or any entity that is in the regular business of news gathering and disseminating news or information to the public by any means, including, but not limited to, print, broadcast, photographic, mechanical, internet, or electronic distribution. For purposes of this policy, the following are indicia of being a member of the media: visual identification as a member of the press, such as by displaying a professional or authorized press pass or wearing a professional or authorized press badge or some distinctive clothing that identifies the wearer as a member of the press.

Document History:

Title Effective Date Revision Type Download
4-505 - Inspection of Records and Reports by the Media or Public 01-23-2014 download PDF

Revision Types and Descriptions

  • New: Policy had been added.
  • Combined: Two or more policies were merged.
  • Definitions Update: A glossary definition was updated.
  • Terms Update: A term, not necessarily tied to the glossary, was updated in the Manual.
  • Edited - Major: Significant content or procedural changes.
  • Edited - Minor: Small edits, clarifications, or formatting changes.
  • Renamed: Policy title changed.
  • Renumbered: Policy number was changed.
  • Split: Single policy was divided into multiple.
  • Eliminated: Policy was removed and is no longer in effect.
  • PRH Implementation: Edits for the Policy and Resource Hub; no content changes.